Document Controler

This is an exciting time to join SESC in the Middle East, as part of our dynamic MEP Technical Services team.

In this role as Document Controller you will be a regional resource responsible for establishing a consistent central document control system on each and every project that comes into Middle East New Business. Tasked with ensuring the effective management of the flow of documentation to the respective bid teams and project sites across the region.  Also quality control and ensuring the correct project documents have been received.

Key responsibilities and experience will include:

• Setting up a Procore and Google tender project as appropriate and transitioning of projects, once secured by SESC

• Establishing and maintaining an efficient system for the storage and retrieval of all documentation for each project including drawings, specifications, schedules, reports and shop drawings

• Agreeing, where appropriate, relevant document control parameters with the Bid/Project lead, client and the client representative

• Collaborating with New Business and Project teams to educate on the unique requirements for each project

• Managing time across multiple projects. You will be an expert in prioritising workloads, with a structured approach to daily tasks and urgent new items coming in

• Understanding the full lifecycle of a project and adopting a proactive and collaborative approach with regard to what's upcoming from a Document Control perspective

• Willingly assisting with adhoc project stakeholder queries (subbies, consultants, staff, client, etc.)

• Proactively assisting the team in preparing document packages for tendering as required

• Auditing incoming documentation received against the document register and liaising with consultants and subbies to educate and rectify errors

• Ensuring that the project stakeholders have up-to-date documentation as required

• Feeding any lessons learnt more broadly to Line Manager and project teams 

Key Skillset Required:

• Proven experience working as a Document Controller on mid to large scale construction projects

• Expert level and thorough understanding of the Procore document management system – or similar

• Extensive working knowledge of MS Outlook, Google Drive, Adobe, Word, Excel, PowerPoint

• A very strong collaborator with exceptional communication skills

• Strong administrative, planning and organisation skills and a high attention to detail